Fwd: MC's Request for detail Paper on launching grant for PU

For your info.

Mother Mangalam

---------- Forwarded message ----------
From: vaseau . <vasu.ratna@gmail.com>
Date: Thu, Oct 17, 2013 at 2:16 PM
Subject: Re: Fw: Re: Fwd: MC's Request for detail Paper on launching grant for PU
To: "Nadaraja.C" <raja3313@yahoo.com>
Cc: Ravannia Krishnan <ravannia_pls@yahoo.com>, The Pure Life Society Shuddha Samajam <shanta.semalayappen.pls@gmail.com>, Geetha Madhavan <mgeetha.pls@gmail.com>

Dear Mr Nadarajah,

My apologies for the delayed response. I have not been well of late and have missed checking my mail.

I agree with you that if there is no real need for the appointment of a webmaster other than only a perceived one, we should not proceed. However I am puzzled as to how this perception of an urgent need for a webmaster first arose. There must have been some discussion before the decision was made to move in this direction.

The question that should also be addressed is whether the work already completed meets the standards / expectations of the organization or its stakeholders. If it does, then we have even more reason to let 'sleeping dogs lie' and not create an unnecessary position and incur related expenses.

The next consideration should be the sustainability of the website so that it is continually refreshed with approved content at specific intervals and that it serves the stated goals of the Publications Unit and the PLS.  On this score alone, I am of the opinion that in the absence of a full time, dedicated and technically skilled person managing the website, the effort will falter and eventually fail unceremoniously.

My view then is that if there is consensus on the question of standards, expectations and sustainability with a trained staff at the helm, we should immediately cease the search for the webmaster.

The only caution I would add is that a fully functional and effective website truly reflective of all that PLS stands for will not be possible in the interim when a staff member is being trained to assume the role on a full time basis. Perhaps then, the PU's  current focus and goal should be on preparing the organization to launch a website viz. specialist training, document digitization and cataloging, database creation etc until such time that all internal resources are fully readied to independently launch a fully-functional, standards-compliant website at some future date.

(Shanta: for mysterious reasons, I am unable to copy this to other members of the Committee. Could you kindly do the needful to keep everyone in the loop? Thank you

Regards

VS

On 16 October 2013 20:30, Nadaraja.C <raja3313@yahoo.com> wrote:

Greetings Dear Mr.Vasu,    

Wish u r keeping well..

Kindly refer to attached  job description for webmaster and my comments in blue ink.

-when I  took a look at d job description (Key duties and Responsibilities) and also Purelife website, it appears  some of the items are already done :-

-item 1,4,5 done by the web portal design company..

-item 7,8,9, could be put into the maintenance contract for web portal... or outsourced 

-item 6 , to digitize documents, me and  Ravannia are pursuing this

-item 2 & 3 , Ravannia (or another staff) could be trained to handle this

so I feel we should revisit the need for a  webmaster... if u r free , we can discuss this before the MC meeting at 3pm on 19-oct-2013.. I can come in earlier to meetup with u.

Thank You n Have a Joyful Day.

Warm Regards,
Nadaraja Chidambaram (Raja)

----- Forwarded Message -----
From: The Pure Life Society Shuddha Samajam <shanta.semalayappen.pls@gmail.com>
To: A Ravindranath <nayarmy@yahoo.com>; "ham@adoimagazine.com" <ham@adoimagazine.com>; P C Shivadas <shivadasraman@yahoo.com>; "rupagirl99@gmail.com" <rupagirl99@gmail.com>; Vasu Subrahmanyam <vasu.ratna@gmail.com>; Nadaraja.C <raja3313@yahoo.com>; Geetha Madhavan <mgeetha.pls@gmail.com>; "ravannia@purelifesociety.org.my" <ravannia@purelifesociety.org.my>; "info@purelifesociety.org.my" <info@purelifesociety.org.my>
Sent: Tuesday, September 24, 2013 3:49 PM
Subject: Re: Re: Fwd: MC's Request for detail Paper on launching grant for PU

Dear All,
Attached herewith is the draft notes of the recent working committee, for your kind information.

With kind regards
 

Shanta Semalayappen

Executive Secretary

Inter-Faith Spiritual Fellowship (INSaF)

c/o Pure Life Society

Batu 6 Jalan Puchong

58200 Kuala Lumpur

Tel: 03-7782 9391, 03-7785 1089  ext. 110

Fax; 03-7784 6020, 03-7785 1173

Email: shanta.semalayappen.pls@gmail.com

website: www.purelife.org.my

    

On Tue, Sep 24, 2013 at 3:18 PM, Ravannia Krishnan <ravannia@purelifesociety.org.my> wrote:

Dear Mr Vasu,

As per our last meeting held on 13 September 2013, we discussed that most of the materials will be put on website instead of printing them in book form.

As such the RM50,000.00 would not come into play.  May I get back to you on the budget later as we are in the midst of preparing the reports for our AGM 2013?

Thank you .

Regards,
Ravannia

Vasu Subrahmanyam wrote:

Dear Ravannia

Please remind me again about how this grant was obtained and for what stated reasons. What about the expenses involved in the projects we went through on 13/9? What about the expense in hiring a web master? Was the 50k specifically meant for digitizing. Who is sponsoring/paying for  the publication of Poems?

The paper must state the history of the, PU and the launching grant - who applied, why and for what, who approved, and for what purpose and when. The details must then include an item by item description of activity, costs and cost comparisons where available. Also do include what steps are being taken to ensure that no wastage will occur and how procurement will take place. Dates of deliverables must also be stated.

If you already have a format used on previous occasions by PLS, use it as I am not familiar with what is deemed acceptable.

regards

VS

On 24 September 2013 10:45, Ravannia Krishnan <ravannia@purelifesociety.org.my> wrote:

Dear Mr Vasu,

Attached herewith the proposal budget for Publication Unit's  expenditure.
May be I would have missed out some important points, please let me know, I can amend it and pass it to Ms Shanta for her perusal.
Thank you.

Regards,
Ravannia 

The Pure Life Society Shuddha Samajam wrote:

Dear Ravanniah,

For your kind action.  Please keep me in the loop.

Warm regards

Shanta Semalayappen

Executive Secretary

Inter-Faith Spiritual Fellowship (INSaF)

c/o Pure Life Society

Batu 6 Jalan Puchong

58200 Kuala Lumpur

Tel: 03-7782 9391, 03-7785 1089  ext. 110

Fax; 03-7784 6020, 03-7785 1173

Email: shanta.semalayappen.pls@gmail.com

website: www.purelife.org.my

    

---------- Forwarded message ----------
From: Vasu Subrahmanyam <vasu.ratna@gmail.com>
Date: Thu, Sep 19, 2013 at 8:07 PM
Subject: Re: MC's Request for detail Paper on launching grant for PU
To: The Pure Life Society Shuddha Samajam <shanta.semalayappen.pls@gmail.com>

Dear Shanta

Based on our discussion on the proposed expenses as discussed on Friday 13 Sept at the working group meeting kindly get Ravinia to prepare a draft, which I shall review and amend if necessary before circulating to members of the PU for their comments. 

Regards

VS

On 19 Sep, 2013, at 3:14 PM, The Pure Life Society Shuddha Samajam <shanta.semalayappen.pls@gmail.com> wrote:

Dear Mr Vasu & Members of the Publication Unit (PU),

Pursuant to the Ninth Committee of Management meeting held on 3 August 2013, the MC members have requested for the PU to submit a detailed Paper on the its request for a launching grant of RM50,000.  The submission must be carbon copied to the Chairman, Hon. Treasurer and the Internal Auditor.

As the MC meeting is scheduled this Saturday, 21/9/2013, and in view of the short notice to us on this matter, the Chief Administrator has kindly given us an extension till the next MC meeting in October, the date of which will be notified to us.   

We look forward to Mr Vasu's and members' advice in coming up with the detailed paper on the usage of the grant. 

Thank you and kind regards,

Shanta Semalayappen

Executive Secretary

Inter-Faith Spiritual Fellowship (INSaF)

c/o Pure Life Society

Batu 6 Jalan Puchong

58200 Kuala Lumpur

Tel: 03-7782 9391, 03-7785 1089  ext. 110

Fax; 03-7784 6020, 03-7785 1173

Email: shanta.semalayappen.pls@gmail.com

website: www.purelife.org.my

    

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The Pure Life Society
Batu 6 Jalan Puchong
58200 Kuala Lumpur
Tel: 03-77829391 / 77828303
Fax: 03-77851173 / 77846020